The Company

ShopWell is a venture-backed spin-off of IDEO, the global design consultancy (www.ideo.com). The company is developing a new service around food and nutrition, based in Palo Alto, California, and currently operating in “stealth” mode.

Role

You will be the glue in holding a small, ground-floor team together and the conductor keeping many trains running on time. The office manager role is part-time (10a-3pm daily) with a possibility of growing into a larger role. The position does not include benefits. Please do not apply if part-time, and no benefits does not work for you.

Responsibilities

• Support and coordinate company recruiting, including working with the company’s applicant tracking system, coordinating candidate interviews, advertising open jobs

• Support and coordinate benefits and employee onboarding by working with the company’s outsourced PEO (Administaff)

• Support and coordinate IT repairs by coordinating with the company’s in-house IT department

• Work with the company’s corporate, IP and contract law firms, to coordinate basic legal agreements such as employment offers, NDAs, etc.

• Perform general office administration functions such as answering phones, ordering lunches, ordering office supplies, errands, etc.

• Maintain the company’s corporate records and due diligence binders

• Coordinate office meetings and focus groups

• Work with the company’s travel agency to book travel

• Coordinate with the company’s accounting and finance firms

Requirements

• Experienced administrative professional who is dependable and highly organized with business maturity, enthusiasm, and a positive attitude 3+ years working as an office manager or administrative assistant

• Demonstrable experience with most/all of the responsibilities listed above

• Extremely proficient with MS office applications such as Excel, Outlook, Word and PPT and extremely proficient with online and internet applications

• Good organizational skills and record keeping (attention to detail is crucial)

• Strong verbal and written communication skills

• Skill in establishing priorities and managing workload

• Self-motivated and self-driven